Pre AGM Letter

Dear Members,
Over the past 3 years our match section has suffered very badly due to the weed problem at Mill Lane
and the low water levels at Kingsley, which is the club’s main match venue.
Many matches have been cancelled and we are beginning to lose our match anglers to other clubs, this is a shame as a lot of them are our up and coming members for the future of the club.
2 years ago at the AGM it was agreed to allow matches at the Rookery, but not using keep-nets for fear of spreading diseases. This means that any matches held at the Rookery are carp only and are not really what the club matches want.
I have put a proposal forward for this year’s AGM for the club to purchase 25 match keep-nets for use at the Rookery ONLY .
This will be for silver fish matches only. These nets will be stored in the front cabin at the Rookery and will not be allowed from the water
All Rookery rules will still apply when the match is in progress i.e.:-

Line strength, un-hooking mats and landing nets available in case a carp is hooked.
 If this proposal is accepted then it will let all members have full use of our waters.
Many thanks and I hope I can get your support.
Mike Simpson.....Fisheries Manager.
It was discussed, and voted on, at our December meeting that we would not continue this year with the Postal Vote that had taken place last year.

We still need a Secretary to undertake secretarial duties necessitated by the Club.  At present this is being attended to by committee members and sanctioned by the Chairperson.

We also need a Treasurer.  This last year the accountancy has been undertaken by the previous Treasurer.
We have now completed the scheduled work on Bakers Pond, Mill Lane, and we are sure you all agree that the water does look very inviting!  For this coming year we do not envisage any large expenditure on any of our waters, just the normal general maintenance being required.
We will be issuing new permit books this year with all the updated rules.  Please take the time to read them as some have changed.
We now have a good team of bailiffs that are regularly checking the waters and member’s equipment.
We are also keeping the fees the same which we have held for 3 years now.
We are having 3 Membership renewals at the Kingsley centre on the following dates:
Saturday 13th April 3.00pm until 5.00pm
Friday 26th April 5.00pm until 7.00pm
Saturday 1st June 3.00pm until 5.00pm
1.  Silverfish matches at the Rookery.  Any silverfish matches can be arranged by the match secretary and then agreed by the committee.  The Club will purchase the keep-nets that will be used solely at The Rookery and used only for silverfish.  These will be stored in the shed on site.
Proposed by Mike Simpson and seconded by Steve Williams.
2.   Pleasure anglers of the club wishing to catch silverfish and use an OAC keep-net will be able to do so at The Rookery from October 1st – March 31st.
Proposed by Mike Simpson and seconded by Steve Williams.
3.  Night fishing on The Rookery is proposed.  Members will be asked to pay £10 upon booking to purchase a ticket; this will enable them to fish 1 night in 7 with a maximum of 4 anglers.  Different swims must be used if fishing during the day.  Set up on night swims will be allowed from 7.00 p.m. in summertime for 8.00 p.m. – 8.00 a.m., and 3.00 p.m. in wintertime for 4.00 p.m. – 8.00 a.m.  All night swims must be vacated by 9.00 a.m.
Proposed by Mickey Allen and seconded by Anthony Atkins.
4.  The Rookery to remain open all year but will be closed whilst fish commence spawning.  The closure will be at short notice and will be at the Committee’s discretion.
Proposed by Christopher Carter and seconded by Kevin Ironman.
5. I would like to propose that the club always allows members the opportunity to vote on any proposals put forward for the AGM, even if they cannot attend, by using postal vote.
This will ensure the club is fully democratic in future years by taking into account the views of all of its members at each future AGM.
I would therefore like to propose the following changes to the Constituion, i.e.
20. Notice of general meeting and resolutions
20.3. is changed as follows: All proposals will be sent to each member by post or email before the date of the meeting. All proposals will be included in the business of the meeting.
20.5 is added, i.e. A postal vote will be provided for all members on the re-election of officers to the committee and any proposed rule changes, for those members who cannot attend the meeting.
Proposed by David Martin and seconded by John Gamble.